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Action Needed for 2024-2025 Deferred Applicants!

  • 1.  Action Needed for 2024-2025 Deferred Applicants!

    Posted 09-22-2025 03:54 PM

    Hello colleagues,  

    If you have deferred applicants from the 2024-2025 cycle, please read below and act by September 30. Thank you to those who have already completed their final decisions for 2024-2025.   

    LIAISON-ASSISTED DEFERRAL PROCESS 

    Schools must use the decision code of Deferred in WebAdMIT by no later than September 30 (and before the deferred data pull begins on October 1). PharmCAS cannot grant any extensions for this process, nor pull any deferred applicant data forward after the deadline. The Liaison-Assisted Deferral Process begins on October 1 each year and results in deferred applicants appearing in WebAdMIT in the new cycle with an application status of Manual. The process can take up to two weeks to complete. 

     

     

    WHAT GETS TRANSFERRED DURING THE LIAISON-ASSISTED DEFERRAL PROCESS? 
    The following application information is transferred forward: 
     

    • Personal Information 

    • Biographic Information 

    • Citizenship Information 

    • Contact Information 

    • Race & Ethnicity 

    • Other Information 

    • Academic History 

    • Standardized Tests 

    • Colleges Attended 

    • High Schools Attended 

    • Coursework 

    • Transcripts 

    • Supporting Information 

    • Experiences 

    • Achievements 

    • Licenses/Certifications 

     
     

    WHAT DOES NOT GET TRANSFERRED DURING THE LIAISON-ASSISTED DEFERRAL PROCESS? 
    The following application information is not transferred forward: 

    •  PharmCAS-specific questions (i.e., Academic or Behavioral Infractions) 

    • Program Materials Information (i.e., "fourth quadrant" materials such as Questions, Documents, Prerequisites, etc.) 

    • Document Uploads 

    • Evaluations 

    • Personal Essay 

    • Release Statement Responses 

    • GPAs 

     

    IMPORTANT NOTES 

    • Deferred applicants in the new cycle appear in WebAdMIT with the Unverified tag in the Applicant Header. 

    • If a deferred applicant initiates the re-application process before the Liaison-Assisted Deferral Process begins on October 1, Liaison will not add or change any applicant data, even if the applicant decides to reapply with a fresh (i.e., a blank) application. However, Liaison will add the program that the applicant had applied to in the prior cycle with the Manual status. 

    • Deferred applicants are transferred into the new cycle starting on October 1 with a local status of "None."  

    • The process can take up to two weeks to complete.  

    • If you download and view the full application PDF in WebAdMIT, the applicant's status will appear as In-Progress at the top of each page (as opposed to Manual). 

     

    CRIMINAL BACKGROUND CHECKS AND DEFERRED APPLICANTS 

    For programs participating in the PharmCAS background check process via Certiphi: 

     

    If an Offer Accepted applicant is later coded as Deferred during the initial (1st) cycle: 

    • The initial Offer Accepted code will trigger a Certiphi email to the applicant, even if the code was later changed to the Deferred. 

    • The school must decide whether to instruct the applicant to complete a Certiphi check during the current (1st) cycle. 

    • If NO, instruct the applicant to disregard the background check email from Certiphi and indicate that a background check will be required during the next (2nd) cycle. 

    • If YES, instruct the applicant to still complete the check and indicate whether a second background check will or will not be required during the next (2nd) cycle. 

    Details on the Liaison-Assisted Deferral Process can be found in the WebAdMIT Help Center. We encourage you to read through this information and let us know if you have any questions. 

     

    Thanks!  



    ------------------------------
    Susan Vos, PharmD, FAPhA
    Senior Director of Student Affairs
    American Association of Colleges of Pharmacy
    ssvos@aacp.org
    ------------------------------