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Reminder: 2019-2020 Final Admissions Decisions due September 30

  • 1.  Reminder: 2019-2020 Final Admissions Decisions due September 30

    Posted 09-10-2020 10:11

    Hello colleagues,

    Please remember to submit final decision codes for all verified applicants in the 2019-2020 (previous) cycle by September 30. As part of the process, move all accepted applicants who have started classes for the fall 2020 entering class to the "Matriculated" code. ("None" and "Incomplete" are not final decisions. Instead, use the "Denied" code in these cases.)


    1. Withdrew: Applicant withdrew application before a program decision was made.
    2. Denied: Applicant was denied admission to the program. Use code for any applicants who remained on wait list after classes started and were never accepted or denied by the program.
    3. Wait List: Applicant was placed on an alternate list.
    4. Return Early Decision to Regular Pool: Early Decision applicant deferred to regular applicant status.
    5. Offer Made: Institution made an offer of admission to the applicant.
    6. Offer Accepted: Applicant accepted offer of admission.
    7. Declined Offer: Applicant did NOT accept offer of admission or accepted offer of admission and subsequently notified the school that they were declining the offer.
    8. Deferred: Applicant accepted offer for the next enrollment year (2020-2021 only). See also the Deferred Decision Code Policy below.
    9. Rescinded: Institution revoked offer of admission (rare occurrence)
    10. Matriculated: Accepted applicant started classes in the professional program.
    11. Received/Under Review: NOT A FINAL DECISION
    12. Incomplete/Application Not Reviewed: Use this code to reflect PharmCAS verified applicants who failed to meet your supplemental requirements and were not considered for admission. This code is NOT intended for applicants who withdrew their application at any point during the cycle or were formally denied admission for any reason. For Incomplete/Application Not Reviewed decision code, please use final decision code Denied.
    13. Withdrew After Matriculation: Applicant withdraw after classes started.
    *Final decision codes are noted in RED


    If an accepted applicant has been deferred until the fall 2021 entering class, see the PharmCAS Deferred Decision Code Policy below.

    1. Only use the DEFERRED decision code in WebAdMIT for applicants who meet all of the following criteria:

      - Were previously accepted for the 2020 entering class,
      - Have extenuating circumstances that prevent them from enrolling in the 2020 entering class (e.g., pregnancy),
      - Were granted a one-year deferral by the college/school of pharmacy, and
      - Are not required to submit any updated application materials beyond what is required for other accepted applicants.

    2. PharmCAS will automatically pull selected data forward for all applicants with the DEFERRED code in the 2019-2020 cycle into the new WebAdMIT on October 1.
    3. Deferred applicants must not create a new (duplicate) account or apply to additional programs in PharmCAS during the 2020-2021 admissions cycle. To minimize the likelihood that your deferred applicants will create a duplicate PharmCAS account, you may wish to require them to confirm their intent to enroll during the next academic year and not create a new account.
    4. If you will require your deferred applicants to submit new application materials (e.g., transcripts, PCAT scores, evaluations) beyond what is required for other accepted applicants, PharmCAS considers them to be re-applicants. Use the DECLINED OFFER code in the 2019-2020 WebAdMIT and instruct them to re-apply via PharmCAS during the 2020-2021 cycle using the re-applicant feature, so they may submit updated materials via PharmCAS at that time (even if they retain deferred or preferred status at the institution).
    5. If you grant a deferral to an accepted applicant for more than one academic year, PharmCAS considers them to be re-applicants for the following (or future) cycle. Use the DECLINED OFFER code and instruct them to re-apply via PharmCAS during the admissions cycle before they plan to matriculate (even if they retain deferred or preferred status at the institution).

    Remember to post all deferred decision codes for the 2019-2020 cycle into WebAdMIT by September 30. See here for more information on the Liaison-Assisted Deferral Process.


    Once an applicant accepts an offer of admission and the school participating in the Certiphi process enters a code of Offer Accepted into WebAdMIT, Certiphi Screening emails instructions to the applicant on how to access a secure, online form by which they provide basic identifying information and consent for this report to be procured for all participating programs. Please see the rules below.

    • Offer Accepted is the only decision code that triggers the CBC in Certiphi.
    • Matriculated decision code does not trigger any action in Certiphi. To trigger a CBC in Certiphi, you must first move the student to the "Offer Accepted" code.
    • Offer Made decision code does not trigger any action in Certiphi.
    • Deferred does not trigger any action in Certiphi, nor affect a school's ability to view a check.
    • Declined Offer, Withdrew, and Rescinded will result in the cancellation of the check.
    • Moving an applicant to a different decision code (other than Declined Offer, Withdrew, or Rescinded) after the check is triggered will not impact viewing or cancellation of the check. See table below.
    CBC Code Table

    More information on the Sharing of Admission Decisions can be found starting on page 80 of the PharmCAS School Manual. A reminder that the Manual has been updated for fall 2021 enrollment, but these instructions refer to your decisions for the 2019-2020 (previous) cycle for fall 2020 enrollment.

    Please let me know if you have any questions.


    Katie Owings Bruce
    Director of Application Services and Student Programs
    American Association of Colleges of Pharmacy
    703-739-2330 x1026