PharmCAS Community

Updated PharmCAS Decision Code Definitions

  • 1.  Updated PharmCAS Decision Code Definitions

    Posted 08-18-2021 10:33 AM

    Hi colleagues,

    PharmCAS programs must report final decision codes for the 2020-2021 (previous) admissions cycle by September 30.

    Below you will find the complete list of PharmCAS decision codes. Codes in red are considered final. Please assign the appropriate final decision to every Verified applicant to your program during the 2020-2021 cycle by September 30. Please also verify that all local statuses in WebAdMIT are properly mapped to the correct decision codes by September 30. Failure to properly map the data fields will create data errors for the program and other programs with shared applicants.

    In an effort to ensure that all schools assign decision codes to applicants in the same way, we have revised the following decision code definitions: Denied, Declined Offer, and Rescinded. The new clarifying language is highlighted in yellow. While the revised definitions were added to the 2021-2022 PharmCAS School Manual, they are also intended to help programs properly code applicants in the 2020-2021 cycle.

    1. WITHDREW: Applicant withdrew application before a program decision was made.
    2. DENIED: Applicant was denied admission to the program. Use code for any applicants who remained in the "None," "Incomplete/Application Not Reviewed," or "Wait List" status after classes started and were never accepted or denied by the program.
    3. WAIT LIST: Applicant was placed on an alternate list.
    4. OFFER MADE: Institution made an offer of admission to the applicant.
    5. OFFER ACCEPTED: Applicant accepted offer of admission.
    6. DECLINED OFFER: Applicant did not accept offer of admission. Use code to identify applicants who (a) contacted the school to decline the offer, (b) never responded to the offer, and (c) initially accepted the offer and later declined for any reason before classes started.
    7. DEFERRED: Applicant accepted offer for the next enrollment year (2022-2023 only). See also the Deferred Decision Code Policy
    8. RESCINDED: Institution revoked offer of admission (rare occurrence). Use code for applicants who were initially accepted to the program and later denied due to significant academic issues (e.g., poor grades during the spring term) or egregious conduct (e.g., falsified transcripts). Do NOT use this code for applicants who were unresponsive to an offer of admission.
    9. MATRICULATED: Accepted applicant started classes in the professional program.
    10. RECEIVED/UNDER REVIEW: Institution is reviewing the application. NOT A FINAL DECISION.
    11. INCOMPLETE/APPLICATION NOT REVIEWED: Use this code to reflect PharmCAS verified applicants who failed to meet your supplemental requirements and were not considered for admission. This code is not intended for applicants who withdrew their application at any point during the cycle or were formally denied admission for any reason. For Incomplete/Application Not Reviewed decision code, please use final decision code Denied.
    12. WITHDREW AFTER MATRICULATION: Applicant withdrew after classes started.

    *Final decision codes are noted in RED

    Should you have any questions, please reach out to CAS@aacp.org.

    Thanks,

    Katie



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    Katie Owings Bruce
    Director of Application Services and Student Programs
    American Association of Colleges of Pharmacy
    703-739-2330 x1026
    kbruce@aacp.org
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